Location: Starlight Pines Community Center
Date: 05/02/23
MEETING MINUTES Time: 6:00-8:00 pm
The meeting was opened with The Pledge of Allegiance and prayer led by Casey S.
The board was introduced; Casey S., Brian A., Nicole E., Jim C., Rod J. attended
Nicole E. read the prior meeting minutes; they were approved by the general membership
Board members Rod J. (vice-president), Brian A. (treasurer) and Emily J. (co-secretary) were voted in by the general membership
PRESIDENT REPORT
P.O. Box 19612 Happy Jack, Az. 86024 is the official mailing address for BRCST
A BOW account will be set up on 05/03; Brian A. will be the 2nd signature
We will be having a table at the Memorial Day event; Emily J. was asked to inquire information
The outgoing President will be the 5th deciding board meeting vote in case of a tied vote. For the current year, Jim C. (our captain) will be the 5th deciding board member vote
VICE PRESIDENT REPORT
Rod J. reported on Website and Email setup options and costs
Rod J. suggested having an administrator to monitor and maintain BRCST domains
TREASURER REPORT
Brian A. provided a report on initial budget expenses to be approximately $2,200.00
Brian A. requested team leaders to provide potential costs for their committees needs
Brian A. volunteered to research Federal Grant possibilities
TRAINING REPORT
Jim C. has been in contact with Jim Paxson to organize CERT training and recommends utilizing ready.com; FEMA CERT App to begin general training that is available w/o a trainer for certification using BRCST as the group
Dick K. conveyed Billy and Brandon will both be involved in helping us get trained for basic first aid, CPR, etc. and shared an email he received that the fire department sent praising and welcoming our groups involvement enhancing our community.
Dick K. reported that Sherriff Himes has offered to do a presentation at a future general meeting.
OLD BUSINESS
The Incident Commander action report has been approved as the entity role for BRCST
The Charter was updated on the coverage area to be equivalent to BRFD’s boundaries (a full map is available to view in dispatch at the fire department)
NEW BUSINESS
Jackie presented a BRCST MED BAG and its contents (added in notes) that is customized and organized for consistency that is available to member for $145.00 (any added donations would be appreciated) contact Mike B. to purchase before May 14th and Jim C. after May 14th
The BRCST Charter was approved by the general membership and will be signed by the board members
Pam H. made a motion to set a dues amount; Mike B. made a motion to set $100.00 a year to be the dues amount; Scott M. made a motion for membership dues to be voluntarily; all motions were approved by group membership unanimously
Checks, cash, and Zelle will be accepted by P.O Box, Brian A. or Casey S.
Committee team signups for personnel search, animal search, vehicle retrieval, CERT, community outreach was made and team leaders were assigned to all groups except the community outreach at this time (see notes)
We are looking for a team leader for the Community Outreach Committee. Please let Casey S. know if you are interested in leading “our heart” group
Ken T. And Rod J. will be leading IT Comm; Jess E. will be leading Field Comm; we are in need of a Social/ Promotional Marketing Comm leader, please contact Casey if interested
Casey S. volunteered to be at the Memorial Day event table, other board members, captains and members volunteered to be available to assist him
FB page was observed and “supporting” instead of “assisting” was implemented to the “about” in reference to the sheriff and it was decided to be changed to a public group by group membership
The next board meeting is May 23rd @ 6pm location tbd
The next general meeting is June 13th @ 6pm at The Starlight Community Center
NOTES
Please let Nicole E. or Emily J. know of any updates to phone numbers or email addresses
I would like to thank JR and Calvin for their assistance over Memorial Day weekend. These two gentlemen gave up their Saturday night with friends and family to assist me in the retrieval of my ATV. I am great full for their help. As a newcomer to the community, I knew of no one I could call for assistance. I met JR at the community craft sale earlier that day and knew he lived in the area full time. I called JR, he called Calvin and within minutes they both responded. This volunteer organization is a tremendous addition to the community and deserving of the community’s support. Thank you again!