January 2025 – General Meeting

GENERAL MEETING MINUTES  

Call to order  

Pledge of Allegiance by all 

Prayer by Danny A.

SECRETARY REPORT

Minutes from 12/10 general meeting read by Emily J. & approved by all

TREASURER REPORT – Rod J.

• Financial Report for December 2024 indicated current status as adequate.
• Donations from Starlighters was received
• Reminder that donations for 2025 membership can be submitted – $100 for individuals and $150 for couples

OLD BUSINESS

• As outgoing president, Casey provided his appreciation for all that we have been able to do since we began in March of 2023, and thanked for the opportunity to serve.
• The new Board Members for 2025 were approved as follows:
  • Rod Jackson – President
  • Daron Kettler – Vice President
  • Brian Alexander – Treasurer (with the intent to transition to Shauna Kettler in mid-year)
  • Emily Jackson – Secretary
  • Casey Samsill – Board Member at Large
• Current team leads affirmed their intent to continue their roles through 2025 – Open to others assisting as backups if interested
• Annual review of organizational charter has the following suggestions to review:
  • Role titles and descriptions – Need to review and adjust based on actual practices
  • Meeting schedules – board does not meet monthly, but general meeting does
  • Rod J to initiate changes and circulate for review and approvals
• Discussed goals for 2025 – Primary goal is recognition through communications and events
  • Thoughts about mailer – May be too expensive, and does not reach all residents (some do not have mailbox in HJ)
  • Use social media – there are 5 FB groups we have access to leverage
  • Coordinate with HOA communications – They are using electronic distribution, and may be willing to include our info
  • Need to put together an updated flyer to distribute electronically, including upcoming events – Daron to take lead on this and have draft by next meeting
• Discussed findings from subcommittee on communications issues, and recommendations implemented:
  • Retain Zoom phone subscription – along with main intake phone number
  • Set up forwarding from Zoom number to a physical phone
  • Physical phone has been set up using an economical provider ($20/mo) plan that has compatible service coverage
  • Physical phone will be monitored on a rotation basis by BRCST leadership
  • Call comes in – person with phone is responsible for initial triage and contacts appropriate Team Lead for call out
  • Rod J will send details on process and phone info to BRCST Leadership
• Updates on Training were discussed
  • Active Shooter/Stop the Bleed class is targeting the third week of May to maximize attendance. Possible dates include May 16 or May 14. Need to discuss with CCSO, BRFD and BRCC for availability.
  • Training from BRFD has been put on hold until Feb due to other commitments from BRFD
  • Suggested to conduct training/open house in April for “Ready, Set, Go” preparation. – Need someone to take lead on this.
  • CERT Training will be available March 7,8 & 9 in Flagstaff. Training is free and provided by CCSO. Contact Jim if you are interested.
  • Jon P from CCSO CERT sent several emails regarding training offering and reminder to turn in your waiver and complete “bloodborne pathogen” review if you are a member of CCSO CERT.
• Casey provided update on sweatshirt order. Design includes BRCST logo and text. Sweatshirts will be $30 ea. Order will be submitted based on info provided to Casey
• Casey provided an update on the storage shed
  • BRFD has agreed to provide an existing slab behind FD where we can set the shed
  • Cost to build from scratch is around $2000
  • Someone in the community offered to donate a shed similar to what we were looking for
  • Casey and JR to inspect the shed and determine if it is a good alternative to building new

NEW BUSINESS

• Rod J had intended to present a review of the initial process flows for event management. This presentation was first reviewed soon after organizing BRCST. The deck can be viewed here. Please review and be prepared to discuss at next meeting.
• Discussion was raised about our membership roster.
  • Rod J indicated the multiple lists have been consolidated and will be available for leadership to access.
  • Rod passed around a report and asked team to review and update their info
  • Deb P. had volunteered to review and update. – Rod will provide link to spreadsheet with data
  • Team agreed to keep inactive members on the list for future reference and communications
• Nicole sent a note that she was looking into safety vests for the team to help with identifying the group when called out. Rod had a sample he had ordered. Rod will get with Nicole to share info and provide recommendation to the group.
• Daron suggested we set up a shared calendar where we can track events and training schedules. Possibilities include Google Calendar, now that we have a Gmail account set up with our phone, or we could use the Event calendar feature of our website. – Would need someone(s) to manage and keep it up to date.
• Daron mentioned he has potential community training topics to share. Broader training would likely occur starting in April as people begin to return. Please provide any suggestions for topics ASAP so he can prepare an we can advertise our “Training Plan”.
• Prepare for table-top exercise to be conducted in February as part of the Feb General meeting, or as separate exercise if needed due to time constraints.

Next board mtg. – TBD, based on need

The next general meeting is on 2/11/2025 @ 6:00 PM.

Mtg. adjourned at 8:00 PM

Prepared by Emily J.